Kansas Records Retention Schedules

Results of Query:

Agency Code: 565-007 (Department of Revenue. Division of Taxation)
Subagency: Business Tax Bureau

Page 1 of 1 showing 40 records of 40 total, starting on record 1

Agency Number: 565-007
Department of Revenue
Division of Taxation
Business Tax Bureau

SERIES ID	0114-565
TITLE	Alcohol Incentive Fund Reports
DESCRIPTION	Documents used to make payments as incentive to producers of alcohol used in blended fuel.
RETENTION	005 tax yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 79-3420 & 75-5133
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0115-565
TITLE	Applications for Registration
DESCRIPTION	Documents for a consolidated application to register for the various business taxes.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0116-565
TITLE	Applications for Sales Tax Registration
DESCRIPTION	Applications for a Kansas sales tax number required by the Department of Revenue.
RETENTION	See Comments
COMMENTS	Destroy hard copy after microfilming. Retain microfilm 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0117-565
TITLE	Bingo Enforcement Tax Returns
DESCRIPTION	Tax returns filed by operators of commercial bingo games.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0118-565
TITLE	Cigarette Tax Reports
DESCRIPTION	Monthly reports to the Department of Revenue of purchase of cigarette stamps and sales of cigarettes by dealers.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0120-565
TITLE	Corporate Income Tax Returns
DESCRIPTION	Income tax returns (form 120) filed by corporations operating in Kansas.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3234
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0121-565
TITLE	Corporation Estimated Income Tax Declaration
DESCRIPTION	Reports received by the Department of Revenue of estimated income taxes which subsequently will be owed by corporations operating in Kansas.
RETENTION	004 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3234
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0123-565
TITLE	Discontinuation of Business Forms
DESCRIPTION	Form FA 15 used to cancel various business tax accounts when the filer has gone out of business or the ownership has changed.
RETENTION	See Comments
COMMENTS	Destroy hard copy after microfilming. Retain microfilm 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0199-565
TITLE	Drug Tax Records
DESCRIPTION	Records related to the purchase of drug tax stamps and assessment of drug tax for the possession of illegal drugs.
RETENTION	3 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	2021-01-21
K.A.R. NUMBER	53-2-208

SERIES ID	0124-565
TITLE	Employees Annual Withholdings Tax Returns
DESCRIPTION	Annual report (KW-3) by employers of state income tax monies withheld from employees' pay.
RETENTION	See Comments
COMMENTS	Scan original documents and retain until verified by quality control, then destroy. Retain imaged files 4 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3234
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0125-565
TITLE	Exemption Certificates - County Treasurer
DESCRIPTION	Exemption certificates and related returns completed by the county treasurer's office on the purchase of motor vehicles.
RETENTION	004 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0128-565
TITLE	Fuel Tax Inventory Tax Returns
DESCRIPTION	Reports required by the Department of Revenue to be filed annually by fuel dealers in order to prevent stockpiling and avoidance of the fuel tax.
RETENTION	005 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3420 & 75-5133
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0136-565
TITLE	Interstate Motor Fuel Tax Returns
DESCRIPTION	Reports of interstate motor fuel taxes required by the Department of Revenue to be filed by truckers.
RETENTION	005 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-34,113 & 75-5133
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0137-565
TITLE	Kansas Crude Oil Report and Returns
DESCRIPTION	Reports of crude oil production and the severance tax due to state required to be filed by producers.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0138-565
TITLE	Kansas Natural Gas Well Report and Returns
DESCRIPTION	Reports of natural gas production and the severance tax due to the state.
RETENTION	005 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-4226
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0139-565
TITLE	Liquefied Petroleum Motor Fuel Tax Returns
DESCRIPTION	Reports of propane or LP fuel sales and fuel taxes owed as required to be filed monthly by dealers.
RETENTION	005 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0140-565
TITLE	Liquid Fuel Carriers Reports
DESCRIPTION	Reports filed monthly with the Department of Revenue by transporters of liquid fuel for use in auditing shipments.
RETENTION	005 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3420 & 75-5133
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0141-565
TITLE	Liquor Enforcement Tax Returns
DESCRIPTION	Monthly reports to the Department of Revenue of sales of liquor and liquor enforcement taxes owed by dealers.
RETENTION	See Comments
COMMENTS	Retain until microfilmed, then destroy by shredding. Retain microfilm 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0142-565
TITLE	Liquor Excise Tax Returns
DESCRIPTION	Monthly reports to the Department of Revenue sales of liquor by the drink and liquor excised taxes owed.
RETENTION	See Comments
COMMENTS	Retain until microfilmed, then destroy by shredding. Retain microfilm 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0143-565
TITLE	Manifest and Audit Listings
DESCRIPTION	Computer printouts listing the month's manifests and returns filed by pipeline terminals and refineries for use in auditing filed returns.
RETENTION	005 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3420 & 75-5133
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0144-565
TITLE	Manufacturers' Exemptions Certificates
DESCRIPTION	Application STD 090 with related approval letter for manufacturers' exemptions from the sales tax.
RETENTION	See Comments
COMMENTS	Retain until cancellation of business, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0145-565
TITLE	Manufacturers' Reports
DESCRIPTION	Reports submitted monthly to the Department of Revenue by manufacturers for use in auditing.
RETENTION	004 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3420 & 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0147-565
TITLE	Motor Fuel Proceedings
DESCRIPTION	Documents relating to bond cancellation proceedings for motor fuel dealers and manufacturers.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0148-565
TITLE	Motor-Vehicle Fuels Distributor Tax Returns
DESCRIPTION	Gasoline tax returns submitted annually to the Department of Revenue by distributors of motor vehicle fuels.
RETENTION	005 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3420 & 75-5133
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0150-565
TITLE	Oil Inspection Report/Environmental Assurance Fee Reports
DESCRIPTION	Reports submitted monthly to the Department of Revenue by major oil companies and smaller petroleum sellers for use in collecting the oil inspection and environmental fees.
RETENTION	004 tax yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0151-565
TITLE	Operator/Purchaser Registration Forms
DESCRIPTION	Registration forms submitted to the Department of Revenue by mineral tax operators and purchasers for use in collecting the severance tax.
RETENTION	See Comments
COMMENTS	Retain 3 fiscal years after the account is closed.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0152-565
TITLE	Partnership Return
DESCRIPTION	Income tax returns submitted annually to the Department of Revenue by business partnerships.
RETENTION	004 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3234
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0153-565
TITLE	Privilege Tax
DESCRIPTION	Reports and associated documents submitted annually to the Department of Revenue by banks and saving and loans for use in collecting privilege taxes.
RETENTION	See Comments
COMMENTS	Destroy hard copy after microfilming. Retain microfilm 15 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3234
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0155-565
TITLE	Sales and Use Tax Returns
DESCRIPTION	Reports of retail sales and excise taxes due to the state submitted to the Department of Revenue by retailers with supporting documents.
RETENTION	See Comments
COMMENTS	Microfilm, then destroy hard copy. Retain microfilm 4 tax years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0156-565
TITLE	Sales Tax Bonds
DESCRIPTION	Documents relating to sales tax surety bonds (STD-13) and escrow agreements that guarantee the payment of sales tax should the business default on its responsibility to pay.
RETENTION	See Comments
COMMENTS	Destroy hard copy after microfilming. Retain microfilm 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0157-565
TITLE	Severance Tax Certificates of Exemption
DESCRIPTION	Certificates issued for proof of exemption by the Department of Revenue from the Kansas severance tax.
RETENTION	See Comments
COMMENTS	Destroy hard copy after microfilming. Retain microfilm 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0159-565
TITLE	Small Business Corporation Return
DESCRIPTION	Informational reports and associated documents submitted to the Department of Revenue by small business corporations concerning income taxes paid at the individual level.
RETENTION	See Comments
COMMENTS	Retain hard copy 1 year after microfilming. Retain microfilm 3 years after filing date, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3234
APPROVED	1992-07-09
K.A.R. NUMBER	53-2-093

SERIES ID	0158-565
TITLE	Small Business Corporation Return
DESCRIPTION	Informational reports and associated documents submitted to the Department of Revenue by small business corporations concerning income taxes paid at the individual level.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3234
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0160-565
TITLE	Special Fuel Tax Returns
DESCRIPTION	Monthly reports of purchases and sales submitted to the Department of Revenue by jobbers, retailers and users for use in collecting fuel taxes.
RETENTION	See Comments
COMMENTS	Returns are microfilmed and hard copy destroyed. Retain microfilm 4 tax years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3483 & 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0162-565
TITLE	Surety Bonds and Escrow Agreements
DESCRIPTION	Documents relating to various surety bonds and escrow agreements that guarantee the payment of various business taxes should the business default on its responsibility to pay the tax.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0164-565
TITLE	Taxpayer Correspondence - Sales Tax
DESCRIPTION	Letters, speed documents, nonfiler notices, extensions of time and other documents related to the collection of sales taxes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614 & 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0165-565
TITLE	Tobacco Tax Reports
DESCRIPTION	Monthly reports of tobacco products purchased and brought into the state submitted to the Department of Revenue by distributors for use in collecting tobacco taxes.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0166-565
TITLE	Transient Guest Tax Returns
DESCRIPTION	Monthly reports of guests submitted to the Department of Revenue by guests in motels, hotels, or tourist courts for use in collecting transient guest taxes.
RETENTION	See Comments
COMMENTS	Returns are microfilmed, then shredded. Retain microfilm 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0167-565
TITLE	Utility Exemption Certificates
DESCRIPTION	Certificates and schedules received as avoidance of exemptions from utilities taxes and schedules are prepared by the utility companies.
RETENTION	See Comments
COMMENTS	Microfilm, then destroy hard copy. Retain microfilm 4 tax years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3614
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0168-565
TITLE	Withholding Tax Deposit Reports
DESCRIPTION	Quarterly reports (KW-5) made by employers concerning income tax monies withheld from individual employee's pay.
RETENTION	See Comments
COMMENTS	Microfilm, then destroy hard copy. Retain microfilm 3 fiscal years after filing date, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 79-3234
APPROVED	1992-07-09
K.A.R. NUMBER	53-2-093